New Feature: Instantly See Contract Differences

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It is critically important to have the correct information on a rate contract for both the buyer and the supplier. Unfortunately, when information like pick-up times or locations change, or an error in pricing is sent an update needs to be sent. These updates are generally always important for a buyer to receive and TourConnect helps suppliers to quickly make the necessary updates and send the updated rate contracts to their buyers.

However, these updates can be disruptive to a buyers current process. It takes time for the update to be reviewed and the information modified in the necessary booking systems. While we made it extremely easy for suppliers to send updates we wanted to make it just as easy for buyers to quickly determine what changes have been made. Today we are releasing our Rate Comparison Tool. With this powerful new feature of Rate Management, users can now compare two TourConnect format rate contracts.

Empowering Contracting Managers 

Mid-year rate corrections or a new annual rate agreement – it doesn’t matter. You can compare both to know what has changed since the last rate contract you received from that supplier. This powerful tool will help you to prioritize the effort necessary to get the correct information into your booking system.

Manage multiple locations? This is a Distribution Managers dream tool.

Many of our customers who operate hotels or tours in multiple destinations often have each location manage the changes in annual rates. It is then forwarded on to a corporate distribution manager to send to their buyers and agents. If this sounds like you, then you’re going to love this new tool. This new tool can now save a ton of time in reviewing changes from year to year and needing to amend and/or update rates mid-year. You’ll be able to focus on the changes, ensure they are accurate and quickly hit the send button with confidence.

We’ve seen a record number of rates exchanged using the TourConnect platform.

Buyers are quickly seeing the value of managing all of their rates they receive from their suppliers on TourConnect. Suppliers are equally seeing how easy it is to send out all of their rates with a single click to all of their buyers. What’s more impactful is that suppliers can quickly fix any errors or update important rate information without having to search through several rate documents making updates and determining who to send the updates to all over again.

We are constantly adding features and functionality to the TourConnect’s Rate Management and today is another yet another reason we’re seeing so much excitement from buyers and suppliers alike.

 

Enhancing Our Messaging Tool To Save You Time

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In case you missed it, we recently released In-App Messaging, and its been a great feature for our users to send messages to other TourConnect users they are connected with. However, there were a couple limitations – it was 1-to-1 messaging and it was limited to only other TourConnect users. We all know the value of communication and the benefits it can offer – but lets be honest, it is hard to always be on top of it and it isn’t always necessary for every message to be a custom message. Who has time to copy-and-paste too.

Today, we’re excited to release enhancements to our messaging tool. First, you can now select multiple connections to receive the same message without having to copy-and-paste. Simply choose the connections who should receive your message, hit send and we’ll take it from there and send them your message.

We know not all of your partners have TourConnect accounts (they should be though right? Send them an invite) and the limit this creates in having a single place to message all of your partners. For this reason, we’ve also added the ability to send the messages to email addresses. This all-in-one solution helps streamline your communications from a single platform and save you and your team time, hassle, and gives you peace of mind that your partners are getting the messages they should be.

Benefits of Using TourConnect Messaging

  • One tool to manage all of your messages to your partners
  • Quickly see who has opened, read and clicked on your messages
  • Another great tool included in TourConnect

Our new messaging tool is available to all of our users today. If you are on our free accounts, you can message up to 20 partners at a time. Upgrade to our Connected Plan to select all the partners you need to.

 

Introducing Internal Notes For Rate Management

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TourConnect has a really diverse customer base. We have companies from well over 100+ countries – ranging from single owner/operator tours or small B&Bs, to ITOs, and large multi-national corporations. And one item that holds true across all is their need to continually be organized and efficient with their time. As we continue to grow the TourConnect platform, we’re focused on ways in which we can drive efficiency across our entire customer base. This is why we’ve added an Internal Notes feature to our Contract Management Tool.

Whether you are a supplier sending your rates, or a buyer using TourConnect to manage all of your static rate agreements, it is important to be able to record information for you and your team’s eyes only. These may be reasons why the commission rate is what it is or a note from a conversation during a trade event about this years rates.

 

These notes stay throughout the lifecycle of the contract and will always be available when it comes time to readdress the rates – during loading time or before the next round of rate updates. Its a great way to keep the right information in a logical and sharable place – for you and your entire team.

To learn more about our Rate Management tool and how it can help drive efficiency for you and your team register to attend one of our upcoming webinars.

Introducing In-App Messaging

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We feel passionately that partnerships are a core piece to the success in the B2B tourism market. Because of this we are continually building tools to enhance these relationships. We already have great existing offerings which help you better organize your partners, discover new partners, and even a private social network for your partners to post periodic updates for you to easily see on your Newsfeed.

When we looked at our tools to see the next logical step, we felt we could help make conversations and communication more accessible. Within the TourConnect platform, there is already so much you can do to interact and engage with your partners, but we saw a gap of being able to directly reach out to your partners. We’re excited to now be able to allow you to directly message your connections in TourConnect all from within TourConnect!

What this means now is we’ve unlocked a much easier workflow to getting the answers you need – all in a single platform.

We’re excited to be making just some of the following workflows easier:

Suppliers: Uncertain of the deadlines for marketing materials? Just ask, get an answer and send your marketing materials over with just a few clicks of the button.

Suppliers: Did a new partner just accept your connection request? Send them a message introducing yourself – straight from within TourConnect.

Buyers: Missing some rates from a tier 1 supplier. Send them a quick reminder in-app. They’ll then be in TourConnect to send over their new rates.

Buyers: You’ve used PartnerFinder to find new product offerings and now you can directly communicate with them on TourConnect. You and your colleagues will be able to keep up with the conversation…no more shared inbox communication necessary.

 

In-app messaging is available to every account. Simply head to your connections list, click the message button and send your partners a message. This is just one of many upcoming features putting you and your partners at the core of TourConnect.

 

Introducing TourConnect’s Rate Requests for Groups

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TourConnect is excited to announce our newest feature aimed at making it easier for group tour operators to manage rates for their groups.  Following the success of our rate management tool for static rates, our Group Quoting Tool provides a streamlined process for getting quotes/bids from hotels and day tours for group travel.

As the first release of this tool, our goal was to provide 4 specific capabilities:

  1. Clear, concise tracking of every request sent to suppliers for rates
  2. The ability to capture all conversations/negotiations for each request/quote/bid
  3. Consistent format and data for every quote/bid
  4. Easy access to the final rates and history of a quote/bid for an entire team

The capabilities we focused on have 3 key benefits:

  1. Cut down on general inefficient communications/processes that drive up costs
  2. Minimize errors that cut into profits
  3. Give the power to get additional quotes for more competitive offerings

We are excited about the opportunity to help transform the group touring portion of the tourism industry.

 

To get an idea of how TourConnect can make an impact, let’s take a look at this example:

25-Pax Student Group to the Grand Canyon

You have a group of 25 people that want to do a trip to the Grand Canyon. They are going to need transportation, accommodation, and some sort of a guided tour upon arrival. TourConnect now gives you the ability to send a group request to all of the suppliers you work with so that they can reply with a bid for the group. All you need to do is provide your groups information, some basic demographic information, and then tell us which suppliers you’d like to get a quote from.

Step 1– Enter the dates you need rates for and then describe your group.

Step 2– Tell us which suppliers you would like to request rates from and we will send each of them a request for their rates.

You can request rates from all of your suppliers at once and they don’t even need to be using TourConnect to respond to your request.

Step 3– Assign a tag to your suppliers so that you can easily send another request later if you need to. You can also assign all of these contract requests to a unique folder so that you can keep all of the quotes together for easy access.

You can even customize the message they receive to maintain that personal relationship aspect of doing business together

Step 4– Wait for the rates to come in! We will track the status of each request you sent so that you know if your partner has seen your request yet.

If you work with group tours, TourConnect’s new Group Quoting Tool is a total game changer! Let us help make your life easier, sign up today or contact us for a demo!

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